Getting a response from an employer is a highlight of the job search. When an employer responds to your job application with an interview request, you want to get back to them quickly and with enthusiasm. You can also check your account for notifications from employers. Begin your email by thanking the hiring manager for their consideration. If you are not interested, respond politely with a short explanatory message.
In your responses to employers, keep your tone professional and upbeat. Avoid emojis, emoticons and slang. Proofread your messages for typos before you hit send.
In this case, you should send your response the same day. Begin your interview confirmation email with a note of thanks. However, if you are currently working and your schedule is not flexible, most employers will accommodate your situation. Below is a sample email to consider if an employer contacts you requesting an interview:. I am available this Wednesday at 1: Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices.
The response is short, clear and positive. It reinforces the date and location of the interview. Even though the employer wants you to call, you could also consider sending a brief confirmation email. Per your request, I will call you tomorrow afternoon to arrange for an interview.
I look forward to speaking with you. Please let me know if I can provide any additional information.
Finally, an employer might email you with follow-up questions. These questions are essentially a preliminary interview, so respond with professionalism and detail:. The following template provides sample opening and closing statements you can use when replying to an employer who asks follow-up questions in an email. This strategy can help move the process to the interview scheduling stage:. I appreciate the opportunity to provide this additional information, and I look forward to speaking with you and members of your team soon.
Employers sometimes request that you email another individual to schedule an interview. This will likely be someone you have not contacted in the job application process.
In this case, you must write two emails: Here are two templates to help you navigate both situations:. Per your request, I will email Kate Duran to arrange for an interview. I look forward to speaking with you and additional members of your team. At your convenience, please let me know when you have openings in your schedule. I am excited to learn more about the opportunities at XYZ Company and look forward to discussing the role in greater detail.
You can add a few more sentences in the first paragraph that explain your circumstances. Though I currently work standard business hours, I am available for interviews during lunch hours, before 9: Is it possible to schedule an interview during these times?
If not, please let me know so that I can arrange time off for the interview. Responding to an interview request is the beginning of your communication. Set a great tone in that first response, and you may improve your chances of moving forward in the hiring process.
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How to respond to an interview request Begin your email by thanking the hiring manager for their consideration.
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